42nd Congress of the European Society of Surgical Oncology

25-27 October 2023, Florence, Italy
#ESSO42

Registration Guidelines

All participants must Create an Account and register via the Online Registration Form.

Please read the instruction below carefully. Please also consider using a personal email account if your work email is connected to an institute with high security and privacy settings as the email may be transferred to junk folders.

Each participant will receive a registration number by email after submitting the Online Registration Form. The preferred method of payment is online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number.

Contact Information

For any questions you may have relating to registration please do not hesitate to contact the ESSO42 Secretariat at registration@esso42.org.

Registration Fees

ESSO Member*
Non - Member
Student / Resident in Training / Nurses**
Lower Income, Low Income and Middle Income Economies as per the Classification of the World Bank ***
Early Fee (Up to 23 August 2023)
545 €
765 €
325 €
385 €
Regular Fee (From 24 August until 20 September 2023)
655 €
875 €
435 €
413 €
Late Fee (From 21 September 2023 until 20 October 2023)
765 €
985 €
479 €
413 €
Onsite Fee (From 21 October 2023 until 27 October 2023)
820 €
1040 €
534 €
413 €

All the above fees include a local VAT of 22%.

*Become an ESSO member.

** Student fee is only available upon providing a letter from the Head of the Department, written on the letterhead paper of the institute of higher education or university. The participants must be a student for the duration of the congress or must be under 28 years of age.

*** To check under which category your country belongs to, please see the list as per World Bank Coutnry Classification by Income.

All registration deadlines are based on the end of the global day for the date noted.

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will automatically be applied.

Deadlines refer to both receipts of registration and payment.

Unpaid or partially paid registrations will not be considered valid until paid in full.

Registration Fees Include
  • Access to all scientific sessions, the posters area and the Exhibition
  • Coffee Breaks during congress days
  • Industry sponsored sessions
  • Attendance at the Welcome Reception
Group Registrations

You can register up to 10 participants under one account. After finishing the first registration, please click on the “Add participant” button. If you wish to register more than 10 delegates, please contact us. Group registrations cannot be processed online under one email address identification; each participant needs to have his/her profile set up with a unique email address. Please contact the ESSO42 Secretariat to determine the preferred invoicing setting.

Registration for Sponsors and Exhibitors

Please contact us for sponsorship opportunities and registrations at ESSO42 Secretariat.

Confirmation

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here Online Registration Form.

 

Payment Details

All fees are to be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

Registration fees are collected on behalf of ESSO42 by the Secretariat, CZECH-IN s.r.o., 5. Května 65, CZ-14021 Prague 4, Czech Republic.

By Bank Transfer

Please make sure that the payment is free of all bank charges and participant’s name and Registration Number are clearly stated in the bank transfer.

Payments received without such details (name, Registration Number) cannot be identified.

Payment by bank transfer is available until 12 September 2023. After this date, all payments can be done only by credit/debit card.

Beneficiary

CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic

Bank

KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic

Account number

51-0903490207/0100

IBAN

CZ5901000000510903490207

SWIFT/BIC

KOMBCZPPXXX

Payment reference

 Participant name and Registration Number 

 

Online Payment by Credit/Debit Card

The preferred method of payment is by card online via our secure payment gateway:

WORLDLINE – Payment Solution Saferpay – Online payments service provider – WORLDLINE.

Accepted Credit / Debit Cards are VISA, MASTERCARD, MAESTRO and AMERICAN EXPRESS

In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

Final Invoice

The Final invoice can be downloaded from the Online Registration Form three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the ESSO42 Secretariat. The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details). Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registration and is subject to a 20 EUR fee.

Visa Letter

The Visa invitation letter can be downloaded from the Online Registration Portal after the registration is confirmed and paid in full. If you need assistance with the VISA invitation letter, please contact the ESSO42 Secretariat. 

Cancellation of Registration
  • Until 17 August 2023 – a 20 EUR administrative fee will be deducted from all refunds
  • From 18 August 2023 until 18 September 2023 – a 50% of the fee will be refunded
  • From 19 September 2023 no refund can be processed
Cancellation of Other Bookable Items (Payable Social Events)
  • Up to and including 20 September 2023 – a 20 EUR administrative fee will be deducted from all refunds
  • From 21 September 2023 – no refunds can be processed
General Cancellation Conditions
  • All cancellations must be notified in writing by email to the ESSO42 Secretariat
  • Request for refunds made after 25 October 2023 will not be considered
  • For any change of name, an administrative fee of 20 EUR will be charged
Insurance

The registration fee does not include participant insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the ESSO Congress Due to Force Majeure

In the event of a force majeure situation, CZECH-IN s.r.o. reserves the right to alter or cancel the event without prior notice, including any change of the time and/or congress venue. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN s.r.o. which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemics such as SARS, bird flu, COVID-19, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force on 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, and protect your privacy and security via our Online Portal which is now fully GDPR compliant.

Feel free to contact us with any questions concerning the Privacy Policy, Data Protection, and GDPR in general by email or by phone at +420 296 219 600.